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For Complete Withdrawal
A student who officially or unofficially withdraws from all classes before the first day of class will be refunded the total tuition and other institutional charges.
A student who officially or unofficially withdraws completely on or after the first day of class, but prior to the end of the third week of class will be refunded according to the withdrawal date as follows:
Withdrawal during first week
75% of fees refunded
Withdrawal during second week
50% of fees refunded
Withdrawal during third week
25% of fees refunded
Withdrawal after close of third week
No fees refunded
1. Administrative Fee
An administrative fee not to exceed 5% of tuition and other institutional charges or $100.00 whichever is
smaller, shall be assessed for each withdrawal within the period beginning the first day of class and ending at
the end of the third week of class.
2. Books and Supplies
A student who withdraws and who has purchased returnable books and/or supplies from the College and
returns the items in new/unused condition by the end of the third week of the semester/term will be refunded
the full purchase price. Books and/or supplies returned in used condition by the end of the third week of the
semester/term will be refunded 50% of the purchase price.
For Partial Withdrawal
Students who do not completely withdraw from the College but drop a class during the regular drop/add period will be refunded the difference in tuition paid and the tuition rate applicable to the reduced number of hours, including fees appropriate to the classes dropped. There is no refund due to a student who partially withdraws after the official drop/add period.
Refund in Compliance with Federal Regulations
The College complies with all federal regulations relative to refund of tuition and other institutional charges for Title IV recipients. Students who do not attend beyond 60% of the semester will be subject to Title IV repayment.
Refund for Alabama National Guard and Reservists Called to Active Duty
Students who are active members of the Alabama National Guard or reservists or who are active duty military who are called to active duty in the time of national crisis shall receive a full tuition refund at the time of withdrawal, if such student is unable to complete the semester/term due to active duty orders or assignment to another location.
NOTICE: In some cases, you may be given a refund if you drop a class that meets on an irregular basis–for example, if you drop a class that meets only one day during the semester. For more information, contact the Business Office.
For calculating refunds, a week is defined as seven (7) calendar days. The first official day of class is indicated on the College Calendar as the day that classes begin. This day may not be the first day on which all classes begin. All refunds are issued by check and mailed at the end of the fourth week of class.
For Students Receiving Financial Aid
If you are receiving assistance from one or more student financial aid (SFA) programs (other than Work-Study) during a semester when you are due a refund under the College's refund policy, you must return part of your refund to the financial aid program(s) involved. The refund repayment procedure is as follows:
1. A withdrawal occurs when a student officially withdraws, drops or, takes an approved leave of absence, is
expelled, or otherwise fails to complete the program on or after the first day.
2. The withdrawal date is:
• official withdrawal—the date the student notifies of withdrawal or the date of withdrawal
specified by the student;
• drop out—the last recorded date of class attendance;
• leave of absence—the last recorded date of class attendance, or;
• internet course—the date of the last assignment submitted by the student.
3. The withdrawal date must be determined within 30 days after the end of the earlier of:
• the period of enrollment for which the student has been charged;
• the academic year; or,
• the educational program.
4. Title IV recipients who withdraw from the College or stop attending class(es) before completing 60% of the se-
mester will owe a refund to the College and Title IV programs based upon actual last day of documented class
5. The Last Date of Attendance—For Title IV purposes, a grade of “F” will be assigned to any student who does
not satisfactorily complete the requirements of a course or who voluntarily discontinues class attendance and
does not follow the official withdrawal procedure.
Early Registration, Cancellations & Refunds
Students who decide not to attend school after early registering for a semester must officially cancel their registration to avoid receiving “F’s” for that semester.
If students who paid fees or made financial arrangements before the opening of the semester officially cancel their registration prior to the beginning of the semester, all fees will be refunded.
If students do not cancel their early registration prior to the beginning of the semester, they must officially withdraw from school. If they never attend any classes, all fees will be refunded.
ALL CANCELLATIONS OR WITHDRAWALS OF EARLY REGISTRATION MUST BE HANDLED PERSONALLY. STUDENTS SHOULD CONTACT THE OFFICE OF STUDENT DEVELOPMENT TO COMPLETE THEIR CANCELLATION OR WITHDRAWAL.